Government Information Public Access (GIPA)

Council is committed to assisting members of the community access information about Council. The following information will help you to access particular details about Council's structure and functions, how you can participate in the formulation of our policies and the exercise of functions, the information we hold and will make available to you and the ways in which you can access Council's information.

As a member of the public you have the right to access certain government information.

Under the Government Information (Public Access) Act 2009, (GIPA) there are four ways you can access information about Council. You can learn more about each method of obtaining information below. 

Open access information (mandatory release)

Certain information must be disclosed by us unless it is not in the public interest to do so. This is referred to as open access information and includes the following:

  1. An Information Guide 2017 which lists the Council information that is available free of charge on our website
  2. Policy documents
  3. Annual reports
  4. Long term financial plans and Revenue policy inclusive of fees and charges
  5. Council Management Plans
  6. Council Minutes and Agendas

Proactive release of information

In addition to the open access information that we must make available on our website, we also proactively release information with a commitment to providing as much information as possible for free or at the lowest possible cost unless there is an overriding public interest against public disclosure of the information.

Informal release of information

If the information you require is not available on the website please contact us.  Under the GIPA Act Federation Council can choose to release information without the need for a formal access application. Access via this path still may be subject to reasonable conditions such as photocopying charges. 

Formal release of information

If you are unable to obtain your required information through any of the previous methods, a formal access application may be necessary.  With a formal request you have a legally enforceable right to be provided with access unless there is an overriding public interest against disclosure of the information or the information is excluded under Schedule 2 of the Government Information (Public Access) Act 2009 No 52.

Please complete theApplication Form and present it with the $30 application fee at any of our Customer Service Centres.

A valid access application, must:

  • be in writing sent to or lodged at Council;
  • clearly indicate that it is an access application made under the GIPA Act;
  • be accompanied by a $30 application fee;
  • state a postal address in Australia as the address for correspondence in connection with the application;
  • include such information as is reasonably necessary to enable the government information applied for to be identified.

Council must give the applicant notice of its decision within 20 working days, although this time can be extended under section 57(2) to consult with third parties or retrieve information from archives.  Processing charges at a rate of $30 per hour may also apply as part of deciding the application.  Under the Act, we must consider the privacy and personal interests of any third parties before making a determination as to whether there is an overriding public interest against disclosure of the information or for disclosure of the information .

Council is not permitted to make open access information available in any way that would constitute an infringement of copyright.

Council keeps a record of the open access information that it does not make publicly available on the basis of an overriding public interest against disclosure. The record is to indicate only the general nature of the information concerned.