Information for Invoicing for successful applicants

In order for Federation Council to pay your organisation any grant awarded, it is a requirement that an Invoice or Tax invoice is submitted. The following scenarios outline whether an invoice or tax invoice is required:

Your organisation holds a current Australian Business Number (ABN) and is registered for Goods and Services Tax (GST)

If your organisation has an ABN and is registered for GST you will need to provide a Tax Invoice.

When completing the tax invoice, please include GST on top of the amount of grant allocated. For example - if your grant is for $3,000 then your tax invoice would be for $3,000 plus $300 GST, totalling $3,300. Please quote your ABN on the tax invoice in the space provided.

Your organisation holds a current ABN but is Not currently registered for GST

If your organisation has an ABN but not registered for GST you will need to provide an Invoice for the grant amount only. Please quote your ABN in the space provided.

Your organisation does not hold a current ABN and is not currently registered for GST

If your organisation does not have an ABN you will need to provide an Invoice for the grant amount only. It is also required that you submit a completed Statement by Supplier Form(PDF, 122KB) along with your invoice.

Blank invoices/tax invoice templates are provided below for your convenience. 

Please Note 

The invoice/tax invoice must be in the name of your organisation - not in the name of the supplier of the goods/services you are purchasing. It will be your responsibility to manage the grant funds and make payment to any suppliers that may be used.

If your grant was auspiced by another organisation, they must legally receive and manage the funds, while you (the applicant) deliver the project. The invoice must be submitted by the auspice organisation. 

The invoice/tax invoice must be in the name of your organisation - not in the name of the supplier of the goods/services you are purchasing. It will be your responsibility to manage the grant funds and make payment to any suppliers that may be used.

The Australian Taxation Office can be contacted for further advice regarding your tax status on 132 866 or via their website.