Event Planning, Approvals & Applications

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Planning

Each event starts with an idea, inspired by your surroundings, discussions with your committee, your organisation or sometimes even friends around the camp fire. 

Bringing an event to life requires significant planning to overcome challenges that  may face.  

Event planning should cover 5 steps:

  • Event Concept - Why? What? Whom? When? Where? and Challenges 
  • Purpose of the event 
  • Feasibility 
  • Venue/Site Selection 
  • Timing 

Learn some quick tips about the initial event planning necessary for a successful event. 

 

Applications & Approvals 

Council is here to assist you.

Event organisers wishing to host events on Council owned or managed land will need to fill in an Events and Festival Application Form that outlines the details of the event.

To host an event on or in Council owned or managed land you will need the following;

  • Event Application form
  • Risk assessment appropriate for your event or function
  • Site Plan 
  • Public Liability insurance to a minimum amenity of $20 Million with Federation Council listed as an interested party 
  • Specific events that include amusement rides, entertainment, fireworks or road closures require some further more specific documentation 

 

Section 68 Fee Reimbursement for Community Groups and Not-for-Profits

Federation Council offers eligible community groups and not-for-profit organisations the opportunity to claim a reimbursement on their Section 68 application fees. If your organisation is hosting an event, you can apply to rebate these costs through the Community Events Fee Rebate Fund. 

How to claim your reimbursement

  • Fill out the Section 68 Reimbursement Claim Form with your applicant details, Section 68 application number, and claimed amount. Download form below.
  • Provide proof of payment by attaching your Section 68 receipt and supporting expenditure documentation. 
  • Include your nominated bank account details, using the same account previously used to pay the Section 68 invoice. 
  • Ensure an authorised representative sign the declaration confirming that all provided information is accurate. 

Submitting your claim

Email your completed claim form and receipts to communityevents@federationcouncil.nsw.gov.au. Please use the subject line format: Section 68 Reimbursement Form - Name of your event.

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